HR Assistant Mountain View, CA

HR Assistant

Full Time • Mountain View, CA
HR Assistant Job Description  

Auto-Chlor System is a leader in commercial dishwashing that provides low carbon footprint solutions for our customers in the Restaurant and Hospitality Industries.  With over 100 locations nationwide, we pride ourselves in the high-quality service we give to our customers and employees.  We believe that a company is only as good as its people and that’s why our culture motto is “People First”. 

Our Corporate office is now hiring an HR Assistant in Mountain View, CA.  This position is full-time, non-exempt.  The schedule required for this position is Monday to Friday, 7:30am to 4:30pm.  This candidate will own the new hire onboarding process and provide support to the HR team and field employees. 

What’s in it for you?

  • A people first culture where contribution and collaboration is encouraged and celebrated.
  • Monthly company events to recognize hard work and celebrate company wins.
  • A competitive salary with an excellent benefits package.
  • Ongoing wellness initiatives to improve your health and well-being.
What are some of the day to day responsibilities?

·         Own the new hire onboarding process, administer and maintain employee files, both electronic and paper, ensure all documentation is gathered and stored correctly, including I9’s, required forms and payroll files for active and inactive employees.
·         Review new hire documents for completion and accuracy, work with employees to gather necessary information and ensure accuracy of information entered into HRIS.
·         Conduct new hire check-ins and exit interviews, compile data, file and forward as necessary.
·         Process status changes in HRIS system; terminations, promotions, personal information changes, etc.
·         Serve as first point of contact for HR Department, acknowledge emails and calls and assign to appropriate team member.
·         Collaborate with payroll team to coordinate employment transactions (new hires, terminations, leaves)
·         Provide back-up support to the national recruiting team, scheduling drug tests and executing background checks as needed.
·         Troubleshoot ATS and HR vendor website issues that may arise and act as a liaison with vendors to resolve system problems.
·         Obtain and track trainings, employee signatures, gather and prepare documents and participate in audits.
·         Obtain approvals for vendor invoices, verify, and allocate costs, send to accounts payable for processing.
·         Assist the HR team with projects and tasks as assigned, create and document procedures.

Successful candidate criteria:

·         Bachelor’s degree or equivalent work experience in an HR environment.
·         2-3 years’ experience performing new hire onboarding and offboarding.
·         Good understanding of state and federal employment laws.
·         Proficiency with MS Office including Outlook, Word and Excel.
·         Solid attention to detail and accuracy, ability to double check data.
·         Ability to communicate in a professional manner and maintain confidentiality.
·         Must be organized and flexible, able to change direction as needed.
·         Must have a service mindset and willingness to act with a sense of urgency.
·         Experience with ADP and/or Bamboo HR a plus.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

We are proud of the benefits we offer!

Auto-Chlor System is proud to offer a comprehensive benefits plan designed to meet the needs of employees as well as their families.  We also offer company perks for the hard work and dedication our employees put forth every day. 

Insurance
Medical, Dental, and Vision
401k
Profit Sharing
Paid Time Off
Employee Savings Plan
Company Car & Cell Phone*
*For certain positions
Guaranteed Commission for First Three Months*
*Outside sales positions only
Company Paid Events
Quarterly wellness activities, lunch once every 4 weeks, Summer and End-of-Year celebrations for all team members and their family